Welcome to RCV123.org, the website and online service of RCV123 ("we", "our" or "us"). We respect the privacy of our users and are committed to protecting it through our compliance with this privacy policy ("Privacy Policy"), which describes the types of information we may collect from you or that you may provide when you use our www.rcv123.org website ("Website"), or our services (collectively, "Services") and our practices for collecting, using, maintaining, protecting and disclosing that information. This Privacy Policy applies to the data collected by us, or those working on our behalf, through information you enter or from the imported data from authorized and approved sources. It does not apply to data collected through offline means, or from other sites, products, or services not approved by us.

By using or accessing our Website or the Services in any manner, you acknowledge that you accept the practices and policies described in this Privacy Policy, and you hereby consent that we may collect, use, and share your information as described herein. If you do not agree with our policies and practices, your choice is not to use our Website or our Services.

This Privacy Policy applies to information we collect:

• In email, text and other electronic messages between you and us.
• When and where available, through mobile and desktop applications, which provide dedicated non-browser-based interaction between you and us.
• Which you provide to us, such as your name and e-mail address, if you register for RCV123.org (including by "following," "liking," linking your account to RCV123.org, etc., on a third party website or network).

If you correspond with us by email, we may retain the content of your email messages, your email address and our responses. We may also retain any messages you send through RCV123.org. You may provide us information in user content you post to RCV123.org.

This Privacy Policy does not apply to information collected by:

• Us offline or through any other means, including on any other website operated by us or any third party (including our affiliates and subsidiaries).
• Any third party (including our affiliates and subsidiaries), including through any application or content that may link to or be accessible from or on our website.

We use Google Cloud Platform to host our website and store our databases. User account information, ballot configuration data, and voting results are stored on Google Cloud servers, subject to their security measures and privacy policies.

For more information about Google Cloud Platform's data handling practices, please refer to Google's Privacy Policy at https://policies.google.com/privacy.

Information collected through third-party data collection technologies.

As a non-profit organization, our website integrates standard third-party tools that collect data using various techniques:

• Google Analytics analyzes site usage and reports statistical information such as page load counts, referral sources (search engines or external pages), geographical locations, and types of devices and web browsers used.
• reCAPTCHA validates that users are human, as opposed to potentially malicious or manipulative computer scripts.
• Fingerprint by fingerprint.com is used to prevent users from voting twice on a ballot. This service considers the IP address of the user, as well as certain browser or computer characteristics that are available to websites, to determine if the person who clicks on a ballot link has previously voted on that ballot.

As you navigate through and interact with our Website, these third-party technologies may collect certain information about your equipment, browsing actions and patterns, including:

• Details of your visits to our Website, including traffic data, geolocation data, logs, and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system and browser type.

The information collected automatically is statistical data that may include Personal Information. This data helps improve our Website and deliver a better and more personalized service by enabling:

• Estimation of audience size and usage patterns.
• Storage of information about your preferences for website customization and improvement.
• Faster search results.
• Recognition when you return to our Website.

The technologies used for this automatic data collection may include cookies, web beacons, pixel tracking, and/or IP address. Each of these is described below.

Cookies (or browser cookies): A cookie is a small file placed on the hard drive of your computer or mobile device. It may contain data such as the name of the server that placed it, a unique identifier, and an expiration date. Cookies are managed by your web browser (e.g., Internet Explorer, Firefox, Safari, Google Chrome). Different types of cookies are used by our third-party tools.

Essential Cookies:

• These cookies are essential to allow you to browse our Website and use its functions. Without them, services such as voting on ballots would not work properly.

Performance Cookies:

• These cookies collect information on website usage to help optimize browsing and assist in tracking referrals—all aggregated and anonymous.

Functionality Cookies:

• These cookies remember your choices (e.g., geographical location, text size, font) and may track consulted content to avoid repetition. They do not identify you personally.
• You might also encounter third-party cookies on pages not under our control.
• You may refuse cookies via your browser settings, though this may limit access to parts of our Website.

Additional Technologies Used By Third-Party Tools:

• Web Beacons/Pixel Tracking: Google Analytics may use these small electronic files (clear gifs, pixel tags) to count users, track page views, and collect usage statistics.
• IP Address: Google Analytics collects IP addresses for geolocation data, reCAPTCHA uses IP addresses as part of user verification.

Third-party Use:

These third-party tools (Google Analytics, reCAPTCHA and fingerprint.com) operate according to their own privacy policies. We do not control these technologies; please contact the respective provider with any questions about their data practices.

As a non-profit organization, we use Stripe to process tax-deductible donations.

Stripe processes payments for our non-profit organization. All payment information, including credit card details, is handled directly by Stripe. We never see, process, or store your credit card information.

Financial information related to donations or payments is handled entirely by Stripe and is subject to their terms and privacy policy. When you make a payment on our site, you are redirected to Stripe's secure payment processing system.

For more information about how Stripe handles your payment data, please refer to Stripe's Privacy Policy at https://stripe.com/privacy.

We use the information we collect primarily to provide, maintain, and improve our ballot creation and voting services. This includes enabling you to create and manage ballots, and allowing voters to participate in elections.

We use your information to:

• Provide our core ballot creation and voting services
• Send you information about your account or ballots
• Improve and secure our voting platform
• Respond to your questions or requests for support
• Maintain the security and functionality of our website

By providing us your email address, you consent to receiving service-related notices and notifications. We may also send information about updates or new features. If you prefer not to receive such emails, you may opt out via the unsubscribe link.

When you delete your account, we delete your profile completely and nobody will be able to see or vote on any of the ballots that you created. If you create another account later with the same name and email, it will be a new account without access to previous ballots.

We may retain certain information as required by law or for legitimate business purposes. For example, if you donated to RCV123, we will continue to be grateful and our payment processor (Stripe) will still have its records. We will continue to possess any emails you sent us and remants of ballots your created may remain in our database.

We will never rent or sell your Personal Information, nor share it with third parties for providing or improving our Service, except as described below. We may disclose your Personal Information if required by law or to protect our rights, property, or safety—or in connection with a merger, restructuring, or sale.

Sharing with advocacy organizations

When you create an account, we may ask how you heard about us. If you select a ranked choice voting advocacy organization from the dropdown list, we will ask for your explicit consent to share your name and email address with that organization. If you consent by checking the opt-in box, we will share this limited information with the organization you selected. We will never share any information about your ballots or voting activities. No endorsement of or by these organizations is implied. If you do not check the opt-in box, we will not share any of your personal information with these organizations.

De-identified personal information

We may share de-identified usage data with third parties to help them understand usage patterns.

We have implemented measures designed to secure your Personal Information from unauthorized access, loss, alteration, or disclosure. All personal information is stored on secure servers (or those of our service providers) behind firewalls. Payment transactions are processed by third parties using secure procedures.

The security of your information also depends on you. Please keep your password confidential and log out after use. While we strive to protect your data, transmission over the internet is not completely secure, and we cannot guarantee complete security.

What you can access

Through your account settings, you may access, and in some cases edit or delete, the information you have provided (such as your name, password, email address, and user profile content). The information available to you may change as the Services evolve.

Under California Civil Code Sections 1798.83-1798.84, California residents may request a notice identifying the categories of Personal Information shared with affiliates or third parties for marketing purposes. To request this, submit a written request to info@rcv123.org.

By providing your email address (including by "following," "liking," or linking your account to our Services), you consent to receive Service-related notices. If you wish to opt out of non-essential communications, please email your request to info@rcv123.org. Note that you cannot opt out of essential Service-related emails.

When you update your information, we may retain copies of the previous data in our records.

Account Creation and Voting

Our service is intended for users who are 13 years of age or older to create accounts. Anyone of any age may participate as a voter in ballots created on our platform, as voters are not required to create accounts or provide personal information.

When creating an account, we collect minimal information - an email address for login purposes and a display name which can be any text of your choosing (such as a pseudonym or organization name). We do not specifically collect age information from our users.

Educational institutions such as high schools are welcome to use our platform for student elections and learning activities. If we become aware that we have inadvertently collected personal information from a child under 13, we will take reasonable steps to delete such information from our records.

We may update this Privacy Policy from time to time. Changes will be communicated by updating this web page and the revision date at the top of the page. If the change is significant, we will add a prominent notice elsewhere on the web site.

Additional information for non-US residents

IMPORTANT NOTICE: This Privacy Policy originates and is hosted on a Website located in the United States, which has different data protection laws than those in other nations (particularly within the European Union). U.S. law enforcement may have access to your Personal Information.

If you reside outside the United States, you acknowledge and consent to our collecting, transmitting, and storing your Personal Information outside your country of residence.